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Ontario Student Academic Records

    OCDSB > Parents > Student Records
 
NOTICE:  NEW FEES AS OF SEPTEMBER 2015
 
Ontario Student Transcripts:  $24.00
English Education in Quebec Eligibility:  $25.00
Letter of Attestation:  $25.00
Certificate of French Immersion: $25.00
Photocopies/Microfiche Copies:  20 cents per page
 
Please see request form for more details.
 
 
Ontario Student Academic Records
for Students of the Ottawa-Carleton District School Board
 
Pleaseclick here to download the form to request Ontario Student Academic Records.  The form must be printed, completed, and brought or sent to the last OCDSB school attended, or District office if your last school is permanently closed, accompanied with the required fee (see form for details) in the form of a money order, certified cheque, or cash if personally delivering the form.  Only the District School Board Office is capable of processing credit or debit transactions.
 
What is an Ontario Student Transcript?
 
The Ontario student transcript is a comprehensive record of a student’s overall achievement in secondary school and provides a record of standing with regard to secondary school graduation requirements. All secondary students studying in Ontario have an Ontario Student Transcript (OST).  Transcripts may be required for university/college application or for many other reasons. 
 
If you are a former student applying to an Ontario College, you have the option to request your transcript through the Ontario College Application Service.  See Ontario College Application Service listed below for more details.
 
Where do I go to get a transcript?
 
If your last high school was:
Then contact/go to:
A.Y. Jackson Secondary School
150 Abbeyhill Drive, Kanata K2L 1H7
613-836-2527
Adult High School
300 Rochester Street, Ottawa K1R 7N4
613-239-2707
Bell High School
40 Cassidy Road, Nepean K2H 6K1
613-828-9101
Borden High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
Brookfield High School
824 Brookfield Road, Ottawa K1V 6J3
613-733-0610
Cairine Wilson Secondary School
975 Orleans Blvd., Ottawa K1C 2Z5
613-824-4411
Canterbury High School
900 Canterbury Avenue, Ottawa K1G 3A7
613-731-1191
Champlain High School (English only) (Closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
City View/Merivale Adult High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Colonel By Secondary School
2381 Ogilvie Road, Gloucester K1J 7N4
613-745-9411
Confederation High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Earl of March Secondary School
No. 4 The Parkway, Kanata K2K 1Y4
613-592-3361
Elizabeth Wyn Wood Secondary Alternate Program
20 Rossland Avenue, Nepean K2G 1H6
613-225-8826
First Place Alternate Program
 
160 Percy Street, Ottawa K1R 6E5
613-239-2544
Fisher Park High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Frederick Banting Secondary Alternate Program
1453 Stittsville Main Street, Stittsville 
K2S 1A3  613-591-7678
Glebe Collegiate Institute
212 Glebe Avenue, Ottawa K1S 2C9
613-239-2424
Gloucester High School
2060 Ogilvie Road, Gloucester K1J 7N8
613-745-7176
Hillcrest High School
1900 Dauphin Road, Ottawa K1G 2L7
613-733-1755
Highland Park High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
High School of Commerce
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
J.S. Woodsworth Secondary
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
John McCrae Secondary School
103 Malvern Drive, Nepean K2J 4T2
613-823-0367
Laurentian High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Lisgar Collegiate Institute
29 Lisgar Street, Ottawa K2P 0B9
613-239-2696
Longfields-Davidson Heights Secondary School
149 Berrigan Drive, Nepean K2J 5C6
613-843-7722
McArthur High School
 
Ottawa Technical Secondary School
485 Donald Street, Ottawa K1K 1L8
613-745-0347
 
Merivale High School
1755 Merivale Road, Nepean K2G 1E2
613-224-1807
Nepean High School
574 Broadview Avenue, Ottawa K2G 1E2
613-722-6551
Norman Johnston Secondary Alternate Program
2401 Cleroux Crescent, Gloucester K1W 1A1
613-841-7510
Osgoode Township High School
2800 8th Line Road, Metcalfe K0A 2P0
613-821-2241
Ottawa Technical High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Ottawa Technical Secondary School
(Formerly Ottawa Technical Learning Centre)
485 Donald Street, Ottawa K1K 1L8
613-745-0347
Parkway Adult School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Reality Check
16 Percy Street, Ottawa K1R 6E5
613-594-8352
Rideau High School
815 St. Laurent Blvd., Ottawa K1K 3A7
613-746-8196
Ridgemont High School
2597 Alta Vista Drive, Ottawa K1V 7T3
613-733-4860
Sir Guy Carleton Secondary School
55 Centrepointe Drive, Nepean K2G 5L4
613-723-5136
Sir John A. Macdonald High School
(closed)
Corporate Records, OCDSB
133 Greenbank Road, Ottawa K2H 6L3
613-596-8211 ext. 8591
 
Sir Robert Borden High School
131 Greenbank Road, Nepean K2H 8R1
613-829-5320
Sir Wilfrid Laurier Secondary School
1515 Tenth Line Road, Orleans K1E 3E8
613-834-4500
South Carleton High School
3673 McBean Street, Richmond K0A 2Z0
613-838-2212
Transitional Education
 
Richard Pfaff Secondary Alternate Program
160 Percy Street, Ottawa K1R 6E5
613-594-8020
 
West Carleton Secondary School
RR2, 3088 Dunrobin Road, Dunrobin 
K0A 1T0  613-832-2773
Woodroffe High School
2410 Georgina Drive, Ottawa K2B 7M8
613-820-7186
 
How much is it for a transcript?
 
Two transcripts are issued free of charge to students who have graduated or retired from their secondary school less than one year ago. Subsequent copies are $5.00 each.  
 
Students who have been away from their school for more than one year will be charged $24.00 for the first transcript with $5.00 charged for each additional copy.  Payment is cash, money order, or certified cheque and must be payable to the Ottawa-Carleton District School Board. Please note that Visa/Mastercard, Interac Direct Payment or personal cheques are not accepted. Only the District School Board Office is capable of processing credit or debit transactions.  Payment is due and payable when submitting the Request for Student Transcript Form.
 
What will I need if I come to pick up my transcript?
 
You will need identification such as a valid government-issued photo identification (ex. health card/driver’s licence) and payment in the form of cash, money order, or certified cheque. Certified cheques and money orders are payable to the Ottawa-Carleton District School Board.  If a parent or friend is requesting the transcript or diploma on your behalf, they will be required to complete the Request for Student Academic Records, provide a letter from you authorizing their request on your behalf, present a copy of your valid government-issued photo ID, and make payment. 
 
How long does it take to process a request?
 
Please allow approximately two weeks to process your request, keeping in mind that secondary school offices may be closed for a period during the summer months.
 
Can I request/receive a copy of my transcript through the mail?
 
Yes.  You will need to complete the Request for Student Academic Records, attach a copy of your identification, include a certified cheque or money order made payable to the Ottawa-Carleton District School Board, and send to either your last attended secondary school or, if permanently closed, to Corporate Records, 133 Greenbank Road, Ottawa, ON  K2H 6L3.  Only the District School Board Office is capable of processing credit or debit transactions.
 
Will schools or Corporate Records forward my transcript to a University or College?
 
Yes. You will need to provide the same information as noted above as well as your university or college student number. Indicate on the Request for Student Academic Records the address to which you would like the transcript mailed. For those applying to an Ontario college, you might also want to use the new Ontario College Application Service now available (see below).
 
Can I request my transcript to be sent to Ontario colleges and universities through the Ontario College Application Service?
 
If you want your transcript forwarded to Ontario colleges or universities, simply go to www.ontariocolleges.ca, pay the application and transcript fees (transcript fees are identical to those charged by the Ottawa-Carleton District School Board), and OCAS will send your transcript to all Ontario colleges and/or universities to which you’ve applied. Students of permanently closed schools of the Ottawa-Carleton District School Board may also use this service. OCAS enables your electronic transcript to reach its destination quickly, and allows you to track the status of both your application and transcript requests online. 
 
Note: Students currently in high school need not request a transcript when making application to a college through OCAS, as this continues to be an automatic process of the high school. 
 
What if I just need a letter confirming my education?
 
At times there are requirements to attest to the graduation, registration or attendance of a student.  Letters of Attestation are prepared on school letterhead if the student is currently enrolled at the school or if the student is a former student.  If the school is permanently closed, the letter will be prepared on school board letterhead through Corporate Records. Information contained in the letter is verified by the data held in or noted on the Ontario Student Record.   
 
To obtain a Letter of Attestation, the Request for Ontario Student Academic Records form must be completed and signed by the student’s parent/guardian, or adult student.  Valid government issued photo identification (health card/drivers licence) must be presented.  If another individual is obtaining the Letter of Attestation on the student’s behalf, a copy of the student’s valid government issued photo identification must accompany the request.
 
The cost to generate a Letter of Attestation is $25.00.
 
I’m moving from Ontario to Quebec and want to register my child in an English school in Quebec.  What do I need to do?
 
The Government of Quebec requires that a student wanting to attend an English school in the province is eligible according to Quebec legislation.  Eligibility is confirmed through the student having already received English instruction in a school in Canada, or through confirmation that one of the student’s parents or grandparents received the majority of his or her elementary instruction in English in a school in Canada.  Quebec Form 1A is generally provided by the Quebec school board to which the student is registering, although copies are also available through Corporate Records.  Some school boards in the Montreal region request letters on board letterhead instead of Quebec Form 1A.  In either case, Corporate Records processes and issues the form or letter on behalf of current or former students of the Ottawa-Carleton District School Board at a cost of $25.00.
 
What is the charge for a certificate verifying my French instruction?
 
The fee for Certificates for French Instruction is $25.00.
 
What is the charge for photocopies or copies of microfilmed records?
 
The fee for photocopies or microfiche copies of student academic records is 20 cents per page.