Update on OCREAC Non-Board Initiated Research Reviews:

The pause on the external research application and review process will continue through June 2022 (applications are NOT being accepted at this time). Ongoing monitoring of COVID-19 circumstances in our communities continues to be an important factor in determining when this pause is lifted on Non-Board initiated research. An update will next be provided in June 2022. We thank you for your continued patience as we prioritize the safety and well-being of our students and staff.

The Research, Evaluation and Analytics Division (READ) of the OCDSB collects, analyzes, interprets and reports on a range of student outcomes with a view to improving student achievement and well-being. The division is guided by the Board’s Strategic Plan and helps to build capacity in the effective use of data to support the implementation and monitoring of system initiatives.

As part of our core work, READ is also responsible for:

  • producing annual reports on Board-level trends in student outcomes;
  • coordinating and supporting system-level and Ministry-mandated initiatives
  • fostering data literacy and building capacity to support evidence-informed decision making; and
  • reviewing external research proposals.

Conducting External Research in the Ottawa-Carleton District School Board

The OCDSB invites applications from individuals and/or agencies/organizations interested in conducting research with OCDSB staff, students, parents, or programs. Applications for conducting research in the OCDSB must be reviewed and approved by the Ottawa-Carleton Research and Evaluation Advisory Committee (OCREAC).  All external research is expected to support priorities of the District and minimize disruption to student learning.  It is also expected that external research will not have an adverse effect on students, staff, or Board resources. 

About the Ottawa-Carleton Research and Evaluation Advisory Committee (OCREAC)

The Ottawa-Carleton Research and Evaluation Advisory Committee (OCREAC) is comprised of members from both the Ottawa Catholic School Board (OCSB) and the Ottawa-Carleton District School Board (OCDSB).  The role of the committee is to support and encourage research that contributes to educational knowledge by carefully reviewing proposals from external research applicants (individuals and/or organizations) to conduct non-Board initiated research.  OCREAC reviews all applications to ensure that proper procedures and guidelines are adhered to when conducting research with students, parents, and staff.  

Deadlines for Submitting OCREAC Applications

OCREAC meets five times per school year to review applications.  Meetings occur within three weeks following the application deadlines, and researchers can expect to be notified of the committee’s decision within three weeks of the meeting.  Please allow a total of 4-6 weeks for the processing and review of applications.


August 31

October 31

January 9

February 28

April 30

How to Apply

  1. Review OCREAC Guidelines for Conducting Non-Board Initiated Research and/or Evaluation Projects.
  2. Complete OCREAC Research and/or Evaluation Application Form.
  3. Submit application electronically to [email protected] prior to deadline. 

1- Guidelines

OCREAC Guidelines 2019-2020 word - OCREAC Guidelines 2019-2020 pdf

2- Application
OCREAC Application Form 2019-2020 word  - OCREAC Application Form 2019-2020 pdf

Additional Forms
OCREAC Status Report Form word - OCREAC Status Report Form pdf
OCREAC Renewal, Extension, Modification Form word - OCREAC Renewal, Extension, Modification Form pdf
OCREAC Unanticipated Issues & Adverse Events Form word - OCREAC Unanticipated Issues & Adverse Events Form pdf

4- Timelines and Review Process
OCREAC Approval Process FlowChart pdf

5- Tools and Resources
OCREAC Info Letter & Informed Consent Guidelines and Template pdf
OCREAC Debriefing Guidelines pdf

6- OCREAC Committee
OCREAC Committee Membership 2019-2020 pdf

Directories of Non-Board Initiated Research Projects

Annual directories provide an overview of the activities of the Ottawa-Carleton Research Advisory Committee, including a summary of non-board-initiated research approved for conduct  in each district.

2015-2016 Directory of Non-Board-Initiated Research Projects
2016-2017 Directory of Non-Board-Initiated Research Projects
2017-2018 Directory of Non-Board-Initiated Research Projects

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