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School Council Records Management

As the school year closes, many school councils are asking about how to manage their records. 

  • Records that contain financial information, such as those related to School Council Funds, are transferred to the school at the end of the year and kept on-site for the current year, plus 6 years. As such, financial records from the 2018/2019 school year can be destroyed anytime after August 2025.
  • School Council meeting minutes are required to be maintained for the current school year, plus 5 years. Thus, the 2019/2020 minutes can also be destroyed anytime after August 2025.
  • When destroying records, please be sure to shred anything which contains personal or sensitive information. If you have records for destruction, you can bring them to the school, boxed and clearly markedschool council records for shredding.

Corporate Records welcomes questions with regard to document maintenance and can be reached through email at Corporate.Records@ocdsb.ca.